Executive Assistant

About this role

Join the team of this luxury interior design studio in a stylish city suburb, providing 1:1 support to the Founding Director with a myriad of tasks, including comprehensive administration, complex diary management and client correspondence.  

The ideal person will have a solid understanding of the luxury interiors, fashion and lifestyle market, have exceptional organization and time management skills and be highly personable, with a positive, can do attitude. 

Key Responsibilities

• Oversee complex diary management and weekly schedule.
• Make international/ local travel arrangements. 
• Assist with client correspondence and organise client meetings/ lunches. 
• Undertake small studio tasks, ensuring the upkeep of the space. 
• Prepare agendas, minutes, and actions (where appropriate), for circulation of information to participants (pre & post meetings) by agreed timeframes
• Assess incoming phone calls and correspondence and redirecting as appropriate
• Greet clients and create warm. welcoming space. 
• Execute and plan events on behalf of the studio.

Skills & Experience

• Experience as Executive Assistant or Personal Assistant within the creative industry - design, fashion or music. 
• Pro-active by nature and display a high level of initiative.
• You understand the importance of maintaining confidentiality in dealing with personal information and matters.
• You strive for excellence and are committed to maintaining efficient and effective procedures.
• A high level of time management skills with the ability to manage several tasks at one time.
• Good knowledge of Sydney's entertainment and lifestyle spots - good restaurant knowledge, venue space and events. 

Benefits & Culture

• Lovely, small, close-knit team
• High profile studio, boost your experience
• This studio promotes a collaborative, inclusive and creative environment - with regular team lunches, coffee breaks and activities.